Printing to Design Laser Printers

Printing in the design building to either of the laser printers is easy!

When you need your print in a hurry, you will be glad you took this extra step to optimize, as will the rest of the people who may be waiting for their documents to print also. Good print room etiquette is highly encouraged and the reward will be a more pleasant experience for everyone involved

If you are printing from a word processor or the internet then you can skip straight to Step 3.

If you are printing from any of the CS4 suite of applications (such as InDesign or Illustrator) then read on…

Quickest way – Print as PDF – click here!

Step 1 – Save as PDF

Create your document in the software you wish, but when the time to print arrives save a copy of your document in the PDF file format. By saving your print documents as PDF you will have a common application (Adobe Acrobat) from which to setup all your prints regardless of which software you use to create your original document.

A lot of unneccessary file information is included in InDesign and Illustrator and it can be interpretted differently by the printers. Therefore it is important to save these particular files as PDF.

Step 2 – Optimize Your PDF

Most of these options are available to you from within many of the CS4 Applications when you Save As PDF. You can use these instructions as a guide initially but you will be able to save yourself time if you get used to finding these save options from within particular applications.

Open your newly saved PDF using Adobe Acrobat.

Optimize graphic images. There is very little noticeable difference between color images printed at 200 dpi and those set to anything higher than 200 dpi. By reducing your color graphics to at most 200 dpi, processing time can be reduced considerably.

Open the Optimise PDF window from within Acrobat using the advanced menu:

The three main things you want to address with this tool are.

1. Color image downsampling

Rarely is it necessary to print color images above 200 dpi.

2. Compression

Turn compression off. Zip compression adds additional processing time. JPEG compression removes color information based on perception (removes colors most people do not notice). You can increase print speed by using JPEG compression when color is not critical.

3. Removal of layers and flattening layers

This feature removes information from the file that is “stacked” on top of each other. By flattening layers and removing hidden layers the printer only has to process the “visible” file information.

Step 3 – “Print” your file to the server

You can now print your file by selecting File>Print from Adobe Acrobat (or word, or Safari).

Rember to select which printer you want to print to:

HP9500 – Colour

HP9050 – Black and White only

Both of these printers can be found in the print room, D108 in the design building.

Step 4 – Pay for your file and physically print it!

Nothing is for free! You need to access the University print release station to get the printer to actually print you work. Otherwise it sits in the print queue server as a paused print job.

To access the print release station, you can simply open up Safari from and computer in the design building and from this website click the link on the main page and login.

Once you’re in to the print release station all you have to do is select the print job you want to print, check the charges and press the print button. Your account is charged and the print job you selected is released from the print queue server and sent to the printer.

The print release station is connected to your student printing account. This account can only be topped up at the auto loaders in the libraries and CT building. For more information, click here.

Remind me again why we bother with PDF? This process seems crazy!!

By saving your file and printing it as an optimised PDF, you dramatically reduce the amount of time it will take for the file to print. As you need to wait for the print job to be processed by the print release station and THEN the actual printer itself once you have been charged. You can take a 10+ minute print processing job down to seconds. It’s all in your planning.

Need more help?

If you require further assistance with printing in the design building you can contact Jenny via the phone near the vending machines outside the print lab on 16249.

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